File sharing options when remote working

Do you need access to file-sharing options when remote working?

When working remotely you need to be confident that you can still safely and securely access and share your folders, files, and photographs.  So what are the file-sharing options when remote working? What is a critical consideration in using cloud-based file sharing?

Rather than send them via email, which tends to re-strict the size of what you can upload, you can now choose from a wide selection of file-sharing providers. As a guide, the current size of file that Gmail allows is 25MB.

File sharing for remote working can be effective as it:

  • Saves time – approved members can access files quickly from a dedicated area.
  • Eliminates multiple file versions – this ensures that everyone has access to the most up-to-date version of the document.
  • Restrict access – you can set rules to restrict who has access to the document.  You can also restrict who can update it or save it.
  • Data loss prevention – scheduled backups ensure that data is not lost and can be easily accessed by those who need it.

There are many file-sharing providers some paid, some free – in this article we will look at some of the free options. 

Paid versions, via annual or monthly subscriptions, are also available if you need more storage.

Free file-sharing providers

Google Drive
If you have a Google account, you can have free access to 15GB of storage. File sharing is available for any file or folder held in the Drive which can be shared by a link or by adding your recipient’s email address.  Collaborate with colleagues online.

For use by individuals and business teams with Box you can have up to 10GB of storage for free.  They also offer a 250MB single upload limit.  Built-in integration with G Suite and Office 365 also comes with a free account and allows collaboration on files with other users.

Dropbox only offers 2GB of free storage space, so this needs to be used wisely. You can connect up to 3 devices and you can arrange to back up your files automatically. The free plan would suit an individual user who needs limited space.

Microsoft OneDrive
Microsoft One Drive offers 5GB storage for free. You can share files, folders, and photos by sending a link via email or text. Once saved to OneDrive you can access your data from any device wherever you are located.

Get up to 10GB of storage free of charge.  Uploaded files can be shared by sending a link to participants.  Files can be downloaded as often as required without incurring additional charges. Bottom of Form


Remote working does not mean you are out of the office loop. File sharing can be extremely beneficial as it is often free, and secure, can improve collaboration, and increase productivity. Access to those all-important files when you are out of the office is a must for any remote worker.

Have a look at what the current market has to offer and see what is best for you.

Can you think of any other benefits for file sharing when remote working?